State of Michigan Annual Controlled Substance Inventory Due July 14

The U-M Office of Research (UMOR) has received confirmation from the State of Michigan that the Annual Controlled Substance Inventory must now be completed by Tuesday, July 14, 2020. Completion of the inventory was previously delayed by Governor Whitmer’s ‘Stay Home/Stay Safe’ Executive Order, which has since expired.

All laboratories who use controlled substances (CS) in their research who have an active CS license on file with the State of Michigan must complete this inventory. If you already completed your inventory between April 1, 2020, and the date this notice was first issued (June 24, 2020), you do NOT need to complete another inventory.

Completion of the State of Michigan’s Annual CS Inventory may also serve as your Research Ramp-Up Inventory, which must be completed upon returning to the laboratory to verify that no controlled substances were lost or stolen during the period of research inactivity.

When completing the inventory, please remember the following:

1. Two authorized personnel members must be present to complete the inventory; one to fill out the Inventory Form and one to serve as a witness.
2. We understand that social distancing guidelines may limit the number of staff who can occupy a space at any given time.
   If practicing appropriate social distancing inhibits your ability to complete the inventory, follow this alternative plan:
   • The first authorized user (as listed on the Authorized Personnel Log) should complete the Annual Inventory Form
     and place it in the CS secure storage location.
   • The second authorized user should come in at a different time and, before controlled substances are used again, review all drugs/substances in the secure storage location and sign/date on the witness line of the Inventory Form.
3. Once completed, the inventory must be uploaded to your U-M CSR (Controlled Substance Record) in eResearch. A copy must also be kept on file with your laboratory’s controlled substance records.

Questions?

If you have any questions or concerns, or if the alternative plan for inventory completion will NOT work for your laboratory, please contact the UMOR Controlled Substance Monitors immediately at cs-monitors@med.umich.edu.­